Terms of Use

1. Who provides the service

The LexPayroll platform is provided by [DEFINE BEFORE PRODUCTION] (legal name), company number [DEFINE BEFORE PRODUCTION], referred to here as “we”. Contact: [DEFINE BEFORE PRODUCTION].

By creating an account, accessing or using the platform, you confirm that you have read and agree to these Terms and that you have reviewed the Privacy Policy. If you use the platform on behalf of a company, you confirm you are authorised to bind it.

2. What the platform is

LexPayroll is a multi-country payroll compliance intelligence platform, currently covering Brazil and the United States. It brings together a versioned body of regulation, regulatory change monitoring, client and collective agreement management, a compliance obligation calendar, calculation simulators, process reviews and an assistant that answers by citing the sources it used.

Part of the website is public and free — the institutional pages, the demonstration Regulatory Map and the open simulators. The rest requires an account and a subscription.

3. What the platform is NOT

This is the most important clause here, and it is not boilerplate.

• LexPayroll does not provide legal, accounting or tax advice, and does not replace a qualified professional.
• Content produced by the platform — summaries, checklists, clause analyses, assistant answers and simulator results — supports a professional’s decision. It is not an opinion, a formal report or binding guidance.
• A citation to a statute, precedent, ruling or official publication identifies the source consulted; it does not guarantee that the reading presented is the one that will prevail in an audit, a negotiation or a court.
• Simulators compute from written rules and the parameters you supply. The result depends entirely on the quality and currency of that input and is not an official computation of amounts owed.
• Coverage of the regulatory corpus and of monitoring is declared on the screens themselves, with gaps stated explicitly. The absence of a rule from the corpus does not mean the rule does not exist.

Every decision made from what the platform shows is yours, and checking the official source before acting is the responsibility of whoever decides.

4. Accounts, access and credentials

• Accounts are personal. Do not share credentials: whoever signs in with your password acts as you, and the audit trail will record it that way.
• You are responsible for keeping credentials confidential and for reporting unauthorised access immediately.
• Your organisation’s administrator decides who holds an account and with which role, and may block or remove users.
• A password issued by an administrator is provisional: the platform requires it to be changed on first sign-in.

5. Acceptable use

In using the platform, you agree not to:

• attempt to reach data, accounts or areas not granted to you, or bypass access controls or usage limits;
• automate calls to the AI features or platform routes beyond normal product use, or resell or redistribute access;
• upload unlawful or malicious content, or content you have no right or authorisation to process;
• systematically extract the corpus, content or outputs of the platform to build a competing database;
• use the platform in a way that degrades the service for other customers.

The platform enforces rate limits and contractual quotas on features that consume AI processing. Exceeding them results in a temporary refusal, not in an automatic charge.

6. Data you enter

The data and documents you or your organisation enter remain yours. You grant us only the permission needed to host, process and present them back to you as part of delivering the service.

You are responsible for having a legal basis to enter third-party personal data into the platform and for instructing us on its processing, as the controller of that data. Processing is described in the Privacy Policy.

Content sent to AI features is transmitted to the model provider in order to produce the answer. Do not send the platform anything that cannot be processed in that way.

7. Intellectual property

The platform, its interface, code, corpus organisation, prompts and materials are ours or licensed to us. The text of statutes and official publications is in the public domain; the curation, the effective-date treatment, the relationships between provisions and the presentation are our work.

These Terms transfer no intellectual property. You receive a non-exclusive, non-transferable and revocable right of use, limited to the term of the agreement.

8. Availability and changes to the service

The platform depends on infrastructure vendors and third-party official sources, which may become unavailable. We do not guarantee uninterrupted operation. Service level commitments, where they exist, are those of the agreement in place: [DEFINE BEFORE PRODUCTION].

We may evolve, change or discontinue features. A change that materially reduces what was contracted is communicated with reasonable notice to customers under an active agreement.

9. Limitation of liability

To the fullest extent permitted by applicable law, we are not liable for lost profits, loss of opportunity, indirect damages, or loss arising from a decision taken on the basis of platform content without verification against the official source and without professional analysis.

Liability caps and other commercial conditions are those set out in each customer’s agreement: [DEFINE BEFORE PRODUCTION].

Nothing in these Terms excludes liability that applicable law does not permit to be excluded.

10. Term and termination

An account stays active for the term of the agreement. Term, renewal, termination, notice period and the return or deletion of data on termination are governed by the agreement: [DEFINE BEFORE PRODUCTION].

We may suspend access, with notice where possible, in case of breach of these Terms, use that threatens the security or availability of the platform, or non-payment.

11. Changes to these Terms

These Terms carry a version number, shown at the top of the page. A material change increases the version and, where required, renewed acceptance will be requested before use continues. The version you accepted is recorded, with its date.

12. Governing law and jurisdiction

These Terms are governed by Brazilian law. Agreed jurisdiction: [DEFINE BEFORE PRODUCTION].